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Home > Meeting Minutes > September 25
Meeting Minutes:
9/25/2005
Although we started without quorum, Dave P. and Dan N. showed up in the nick of time!
Presidential Business:
*Kim, Jim, Brian, Erica Officer reports are due
*Community service Day, sign up soon
*E-comm. meeting next Sunday 3511
*Habitat for humanity is very flexible for service projects possibly as a recurring event
SVP:
*Diabetes walk today was a success (sort of)
*Fall fest, ideas for service projects, fwd them to Brian by the end of the week
*Possible food bank for October 8th
*Community service meeting tomorrow at 34 7:30 pm
MVP:
*Pledge ceremony on Wednesday probably at 8 pm (please come) e-mail updates will follow soon
*Guessing about 6 pledges (open to change)
*Handing out final bids on Monday
*Pledging starts next week!!!
FVP:
*Sunday October 2nd 1 pm prospect park, picnic
*October 4th Napoleon Dynamite movie
*October 5th Dodge Ball tournament
*Need chairs for the movie and the tournament
Treasurer:
*October 1st the check for nationals is going out
*Pay cds or death
* $1776.66 in the fund for hurricane Katrina relief fund
*900.78 gross income for the semester
RecSec:
*...
CorSec:
*Sectionals-
*Nov 4-5 at St Lawrence
*Monopoly theme
*Registration and money are needed by Wed. September 28
*No hotel is around the school, the closest is 11 miles away
*Payments should be done through the cd
*Pledges to Sectionals fund?
*Articles-
*Write some articles!!
*Andrew found the mailbox!
Historian-
*The pictures of events will be uploaded to a website…somewhere
SAA-
*The armory will be finished at some point next week
*An inventory of all supplies will be taken and put up on the site
*For all future events tell Carlos what to reserve ASAP
OM:
*Expired LAF items were taken to the armory
*Paul fixed/organized the office drawer
Old Business:
*Amendment up for vote:
*Discussion:
*Changing the frequency of the chapter newsletter from bi-weekly to monthly
Vote: 17 in favor 0 opposed, motion passes
*Bid to host sectionals next fall
*discussion
*Ben-Should have a bid ready for October 2nd ready for the brotherhood
*Dave P.- Might be better to outline the event
*Ben- In favor as long as he is not alone in his support
*Ben- will get a pre-bid ready for next brotherhood meeting along with Carlos and Paul
New Business:
*LAF system seems to have exploded:
*A cell phone was turned in with an address on it by public safety for us to mail it
*This should not be condoned
*A phone might have been returned to the wrong person:
*A brother added columns to the LAF sheet
*Columns for e-mail address, name and brother present
*Request to remove the columns from the sheet
*discussion:
*Nicole-Why not request the e-mail address when a person claims an item? The e-mail address is taken when when putting an item on LAF?
*Ben-Any other ideas for the sheet format?
*Ben-No point in collecting a signature without collecting a name, not a deterrent
*Ben-No purpose in the current system it is not meant to do anything just to deter any potential theft, do not try and fix it
*Paul-Better descriptions of items and training of brothers would help
*Jim-Add to the system so that a brother can be determine if a person has been contacted
*Kyle-Further discussion at a later date
*Pat-Can fix brother error but not customer error
*Kyle_Form a committee for policy regarding this issue (Ben, Carlos, other interested peoples)
Pledge manual
* Going back to guidelines for pledges
*25 service hours, 6 office hours, 3 LAF runs
*Talk to all actives one associate, one advisor, and one brother from another chapter
*Chair one service and one membership event
*Attend all pledge meetings 2 brotherhood and 2 e-comm meetings
*Discussion
*Question about the number of office hours
*Change to 7 office hours
*Emphasis on room talks on room or brotherhood talks?
*yes
*Motion to Approve
*15 in favor, 0 opposed, 1 abstaining, motion passes
*Arrangement with nationals and Better World Books to get rid of excess dtc books
*Possibility of a book drive
*No restriction on books being given
Concrete Goals of e-comm
*President-Finish charter reaffirmation and risk management October 15th
*SVP-...
*MVP- No depledging this semester, all pledge reports by deadline
*FVP-10 original ideas for fellowship events
*Treasurer-Increase efficiency of treasury program
*RecSec- Tracking down Kevin Woolsey's minutes… and making them fun and exciting!!!
*CorSec- Having the most awesome newsletter ever!
*Historian-Historical fellowship event
*SAA- The armory will be breathable, walk-able, organized
*OM-
*Betterer office manual,
*changing business practices to make them more efficient
*Office inventory
*Motion to adjourn 14 in favor, 2 opposed ,1 abstaining. motion passes
National Disclaimer: This electronic document is intended for public viewing and is solely for personal reference. It should not be considered an authoritative source nor an official publication of Alpha Phi Omega. Inquiries regarding Alpha Phi Omega and its official publications may be directed to: Alpha Phi Omega, 14901 E. 42nd Street, Independence, MO, 64055 - USA. Alpha Phi Omega is a copyrighted, registered trademark in the USA. All rights reserved. www.apo.org
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