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Home > Meeting Minutes > October 17
Ecomm Meeting
October 17, 2004
Convened 7:10pm
Brothers/pledges in attendance: Shaun, Adam, Adrienne, David P., Josh, Tommy, Pat, James, Tess, Kyle
President: 62 amendments came in the mail. Alyssa and Shaun are sorting through them and will present them to the brotherhood for a straw poll. The November calendar has been made. The calendar in the office is the most up-to-date. Chapter reaffirmation has been done and Adrienne will mail in the check.
SVP: There is a service chart in the office. Service is going well. The chapter is up to 300 hours now, not counting four projects that have happened recently.
MVP: Tommy is looking for a PRB chair. Signups begin on Tuesday and PRBs will be during next week. There will be another BBLB ceremony next week, probably on Wednesday.
FVP: No pledges have approached Josh about chairing fellowship projects. Ultimate Frisbee will be this Wednesday from 4-6pm at the field in front of Stackwyck. Laser Tag is on the 30th. Josh needs project chairs for all of the November events.
Treasurer: Money for section dues is due on October 27th at 8am. There will be open treasury this week. Bank of America is going to have a branch on campus, and Adrienne is looking into switching the chapter's accounts over. She will also be looking into what is done with the money from section dues.
RecSec: The MOB chart will be updated soon.
CorrSec: Send newsletter articles. The newsletter has not been sent out yet.
SAA: Pat will be bringing up the topic of recoring the office during this meeting.
OM: David made a list of the first aid supplies we need. The chapter sold 33 books at the DTC book sale. David is considering replacing the couch in the office this semester.
Old Business: Shaun would like to bring 2-3 people to an IFC and/or Panhell meeting to offer to help with service projects. He will be bringing this up with the brotherhood next week. Ecomm discussed what should be done with emergency contact information:
1. The RecSec collects brothers' information and the MVP collects pledges' information. The information is then given to the president. It will only be kept as a hard copy.
2. Forms filled out by brothers could be kept in a binder so they would be easy to tear out.
On the issue of what should happen at service projects:
1. Chairs - someone should contact RPI
2. Or the president of the chapter and/or advisory chair
Shaun is going to look into who at RPI has emergency contact information. If the health center or someone else already has it, it may be unnecessary to collect it.
New Business: Pat contacted FIXX and found out that it will cost $246 to re-core the office. This includes 2 cores and 50 keys. There are 49 keys now, and 8 are not used. This means there should be $410 in the account. Currently, there is only $390 in the account. 25 keys are out to current brothers, 4 have been recorded lost, 11 are listed as being out to alumni last, and one has been said to be returned, but has not been. Pat plans to use the $130-$140 in non-returned key money to help pay for this. Adrienne will look into other sources for the approximately remaining $110. He would like to change the deposit from $10 to $15 or $20. After a straw poll, it was unanimous that Ecomm should recommend recoring the office. Three options:
1. Unbudgeted expense
2. Other budgets
3. Donations
4. Vanguard
Ecomm will recommend raising the key deposit from $10 to $20. Adrienne recommends using money from other budgets and then the rest as a budgeted expense.
Regionals Questions: How much will it cost? Hotel costs? How is registration being run? How much help will Albany need? How much can Albany do? How will losses be distributed? What is the size of Albany's chapter? How many pledges do they have? How is fundraising going? Shaun will try to get a representative to come to the meeting, or he will send them the questions and report back to the chapter. We have to tell them whether or not we will be participating by next week.
Current problems in the chapter:
1. Motivation and direction
2. The same few people come to all of the service events. Lack of participation.
Solutions:
1. Better scheduling to accommodate all brothers.
2. More sensitivity to monetary concerns.
3. Give advanced notice of project times.
4. Reaffirm the goals with the chapter.
National Service Week: The first week of November is NSW, but EZ will be doing it on the weekend of the 20th. The theme is "having a sound body." Ideas are a basketball tournament, DDR tournament, and orienteering/hiking for boyscouts and/or girl scouts.
Announcements: Come to Ultimate Frisbee!!!!!!!! Adam will be chairing Ultimate Frisbee. The sectionals form was mailed out, but David H. has a form so you can still sign up late. There will be a 007 night with pizza sometime during PRBs.
Adjourned at 8:30.
National Disclaimer: This electronic document is intended for public viewing and is solely for personal reference. It should not be considered an authoritative source nor an official publication of Alpha Phi Omega. Inquiries regarding Alpha Phi Omega and its official publications may be directed to: Alpha Phi Omega, 14901 E. 42nd Street, Independence, MO, 64055 - USA. Alpha Phi Omega is a copyrighted, registered trademark in the USA. All rights reserved. www.apo.org
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