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Home > Meeting Minutes > March 28
Brotherhood Meeting
March 28, 2004
CII 4050
Convened at 7:10 by the President.
Brothers in attendance: Teik, Shaun, Pat, Manit, Rich, Michal, Alyssa, Emily, Nicole, Chris, Josh, Tommy, Jim, Aaron, Charlie, Kevin L, Darcy, Kevin W, Adrienne, Tess, Adam, JJ, Dave T, David P
Pledges in attendance: Farheen, Kim, Rothy, Jen, David K, Brian, David H
Officer Reports:
President:
The calendar has been updated and will go out to everyone. Check the inner office for updated copies. Chris would like to start having a time limit for discussions set before the discussion begins. He will also allow a person who has not spoken to speak before someone who has already spoken.
SVP:
Help out with MMOC this week. It is a chapter service project that everyone needs to get involved in. If you have yet to turn in a service report form for your project, then please do it soon. See upcoming events.
MVP:
There will be a candle passing event some time before the beginning of brotherhood week. See upcoming events.
FVP:
There are new projects to chair so if you need a project to chair as part of pledging, see Charlie. See upcoming events.
Treasurer:
The following payments are due this Wednesday: $2 section dues, $2.03 for overnighter food, and composite payments. Congratulations on all positive CDs.
RecSec:
Nothing to report.
CorrSec:
Newsletter will be going out this weekend, send Diana articles.
Historian:
Aaron has information on nearly everyone for the composite. If you have a way to contact Terrance, tell Aaron so he can get his information. The deadline for changing the information Aaron has is noon on Tuesday.
SAA:
Look forward to the new, harder trivia question this week.
OM:
JJ cleaned today.
Old Business:
MMOC:
MMOC begins tomorrow, help out by sitting with the cans; you can just show up and stick around if you want. Monday, Tuesday, Thursday, Friday, and Wednesday during the debate the cans will be in the Union. Wednesday from 11-3 the cans will be in the Armory. Also Alyssa needs help after 5:00 each day counting donations.
Alyssa also asks for some help after casino night on Tuesday setting up the stage and finishing preparations at 3:00 on Wednesday in the McNeil room for the debates. The debates will begin at 4:00 on Wednesday. We got a 1/4 page ad in the Poly which will either be a general MMOC ad or one that has info on each candidate.
Toast Song:
Fill out the toast song survey that was e-mail to everyone. There is also a hard copy in the office for anyone to fill out.
Composite Budget:
Alyssa proposed creating a $90 budget for the composite this semester. The motion was later amended to create a $110 budget. The amended motion passed.
This was brought up because the composite costs $45 for the frame and $30 for shipping in addition to small costs like those for the word "Advisor" and for the crest. Previously this has been paid for out of general funds, but Alyssa wanted it budgeted for this semester. The total was increased so that another motion would not have to be made in a few week if more money was due.
Budget Proposal:
The following budget was presented for discussion but was not voted on. The Spring semester is a suggestion to next semester's treasurer. The budget will be voted on a the next meeting.
Advisor: Fall and Spring: $50
Composite: Fall: $0 Spring: $90
Historian: Fall and Spring: $80
MVP: Fall and Spring: $65
Nationals: Fall: $130 Spring: $0
OM: Fall: $50 Spring: $80
PPP: Fall: $70 Spring: $70
President: Fall and Spring: $10
Ritual: Fall: $100 Spring: $0
Rush: Fall: $145 Spring: $275
SVP: Fall and Spring: $40
Treasurer: Fall and Spring: $15
Utilities: Fall: $245 Spring: $175
The Historian budget is for the previous semester's historian's scrapbook. It was suggested that this be changed so that each historian took from his or her own budget for their scrapbook. This would be difficult for the treasurer though.
The Nationals budget was created because there is a standing rule stating that brothers who will be at the business meeting get their conference paid for by the chapter. This was created because delegates do not get to attend anything else at the convention because of the length of the meeting.
The Ritual budget is for the purchase of service pins for pledges. Brothers who lose their pins have to pay for replacements.
The Rush budget for the Fall is half as much as was spent the previous two semesters. This is to keep the budget within the expected income.
Alyssa wants any increases to this budget to come from brother dues rather than the general funds. This is because the chapter has been losing money the past few years and so we need to be more careful budgeting.
Bylaw Revision:
Michal proposed to change Article IV Section 14 to read:
"All elected officers assume their duties on the day after the last day of final exams of the current semester (known as the "end of the semester"). The time between officer elections and the end of the semester will serve as an interim period in which the incumbent officer will inform the officer elect of the current program status and offer suggestions for future programs. No Brother may hold a particular elected office more than twice."
The amendment passed. This amendment was support because it gave new officers time to plan for the next semester. It also makes it clearer what happens to officers after elections. It would also solve the problem of which E-Comm officers to use for rituals done after elections.
Criticisms included that this crippled incoming officers where the current wording still allowed for the exiting officers to finish their jobs while having a new officer. This prevents officers from appointing positions until the next semester which is a problem for Summer OM because he or she is traditionally appointed by the Fall president.
The second sentence appeared vague and it was proposed by Rich to remove it from the amendment. This was because the current wording is confusing and could have different meanings. The president could also produce the same effect by speaking to the new E-Comm and this could possible add stress during finals. This revision was not passed. Criticisms on this change were that this should be in the bylaws to let future brothers understand the intent of the bylaw and that explicitly stating this makes it more important to officers.
New Business:
Brotherhood Week:
Shaun presented the Brotherhood Week plan. Brotherhood week will be Wednesday April 14 starting at midnight and go until Friday April 23 until midnight. All pledges should brotherhood talk all active brothers. All pledges should create brotherhood week books before the beginning of the week. This plan will be brought up before E-Comm next week as the bylaws require.
Brother Dues Deadline:
Alyssa proposed a bylaw revision that would create a firm deadline for brother dues. This will be discussed at the next E-Comm meeting.
Standing Rule Change:
JJ proposed changing standing rule 4 to read "Anyone who self-nominates for an Executive Committee position will be on the Nomination Committees list. This was proposed because the old rule does not explicitly state that this is true. Problems with this rule are that the Nomination Committee is not required to get input form the brothers for nominations so it makes this rule unused. Also this new rule makes it easy for unqualified people to run for office.
Announcemnts:
The pledge class fellowship event went well.
Vote for the meanest E-Comm officer in the office.
Meeting adjourned at 8:45.
Upcoming Events:
March 30: Guys Night Out. Rich will send an e-mail out giving more information.
March 30: Girls Night In, at 65 Colvin Circle. Emily and Darcy are co-chairs.
March 31: MMOC Debates. 4:00 in the Union.
March 31: Cranium Night. After debates and money counting.
April 2: Disney Night.
April 3: Accepted Students Day, chaired by Rothy.
April 3: Big Brother, Little Brother trivia, after Accepted Students Day.
April 4: Food Bank, chaired by Alice.
April 7: Vanderhyden Hall service project.
April 12: Composite picture taking, 11:00-12:30. Sign-up in the office.
April 17: Communication Workshop from the Archer Center.
In Leadership, Friendship, and Service,
Patrick Heider
National Disclaimer: This electronic document is intended for public viewing and is solely for personal reference. It should not be considered an authoritative source nor an official publication of Alpha Phi Omega. Inquiries regarding Alpha Phi Omega and its official publications may be directed to: Alpha Phi Omega, 14901 E. 42nd Street, Independence, MO, 64055 - USA. Alpha Phi Omega is a copyrighted, registered trademark in the USA. All rights reserved. www.apo.org
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