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Home > Meeting Minutes > March 21
E-Comm Meeting
March 21, 2004
CII 4050
Convened at 7:10 PM by President.
Brothers in attendance: Michal, Chris, Patrick, Dave T, Adam, JJ, Charlie, Emily, Alyssa, Dave P, Diana, Kevin L, Josh, Shaun, Kevin W
Pledges in attendance: Dave H, Kim, Brian, Dave K
Officer Reports:
President:
Contact Chris if you are interested in being on the Nomination Committee. In the past NomCom has been made up of one member from each pledge class. Discussion at E-Comm should be mainly by officers in order to streamline the meetings, although brothers can still speak if they have pertinent information.
SVP:
There has been better turnout for projects, please keep it up. Emily needs service report forms for AIDS raffle, History Day, and LAF postering. See upcoming events.
MVP:
If someone is having problems with school work, offer to help or indicate who might be able to help him or her. The pledge class is putting together their pledge class service project and fellowship event. Please help them out if they ask. The Brotherhood Week agenda will be brought up for approval at the next E-Comm meeting.
FVP:
See upcoming events.
Treasurer:
Money for composites will be taken out of CDs on March 31. If you do not have enough money, your picture will not be on the composite. March 24, money for the food during Overnighter will be charged; if you do not have enough money, Charlie will come personally to collect. Section dues of $2 are due by April 14. These are paid each semester. The money can also be used to pay for a brother to go to a CPW (Chapter Planning Workshop).
RecSec:
No report.
CorrSec:
No report.
Historian:
Proxy report given by Chris. March 30 is the deadline for giving Aaron your information for the composite. There will be a signup sheet in the office for each 5 minute slot to get your picture taken.
SAA:
Josh will need help in getting MMOC stuff from the Armory on Wednesday, although he can reschedule if people can come at another time. He is working on getting the Alumni House for initiations and the downstairs room for meetings next semester.
OM:
JJ is still working on office testing. Please keep the office clean. Do not make a habit of living in the office, especially sleeping overnight. If you leave the outer office, move your stuff into the inner office so it is not in the way.
Sectionals Business Report:
Joint Meeting:
Louisville presented bid for 2006 National Conference. Their theme is "It's Derby Time", more info at www.apo2006.com. Fall 2004 sectionals will be at Xi Rho, SUNY Oneonta. The dates are November 5-7 and the approximate cost is $35. Spring 2005 sectionals was voted on and will be at Iota Omega in SUNY Brockport. This will be their first sectionals.
Section 88 Meeting:
Michael Spreee Haber was reelected section chair. There will be a Launch at Clarkson in April.
Section 89 Meeting:
Peri Nelson was elected section chair.
Old Business:
MMOC:
Shirts are in the office if you want to buy them. Postering for MMOC will be done later this week. Alyssa is going to set up a Café Press shop with MMOC shirts without letters. These shirts will be sold to the RPI public. Proceeds will go to cover MMOC expenses. The Poly will not be providing ad space to us so candidates will be encouraged to write letters to the editor.
Toast Song:
Alyssa is a representative from Section 88 to the Region 2 committee on the Toast Song. Please fill out the survey on possible changes to the toast song at: http://apo.union.rpi.edu/Survey
Bylaws:
Michal proposed amendment changing the terms of office for officers. The bylaws committee proposed moving two year limit on holding an office to Article III Section 8. This is done because the current section is predominately about the MVP. Issues brought up were that Article III is about Membership and the phrase does not fit much better there. Also this amendment does not actually change the way the bylaws work and this discussion is wasting time. Suggestions were made that it would work better in the same Article but either Section 16 or 17 or it could be made into its own article.
Standing Rule:
The standing rule proposed last week will be added to the bylaws posted on the web. Chris will print out a copy of these bylaws and store them in the presidents drawer and update the copy in the Union.
New Business:
Budget:
Alyssa proposed the following budget for Fall 2004 and the projected budget for Spring 2005.
Advisor: Fall and Spring: $50
Composite: Fall: $0 Spring: $90
MVP: Fall and Spring: $75
OM: Fall and Spring: $50
PPP: Fall: $80 Spring: $70
President: Fall and Spring: $15
Ritual: Fall: $100 Spring: $0
Rush: Fall: $250 Spring: $300
SVP: Fall and Spring: $100
Treasurer: Fall and Spring: $20
Utilities: Fall: $245 Spring: $175
Total: Fall: $985 Spring: $945
Estimated Income: Fall: $1,000 Spring: $950
FVP will have access to the Party Fund which will be fed by profit from the Coke-in-the-Fridge account.
We have been overspending so these are stricter budgets in an effort to keep us in the black. PPP goes down because envelopes bought in the Fall would last through the Spring; the same applies to costs for the Ritual budget. Utilities and costs of stamps for check writing are unavoidable costs. The composite cost is unavoidable unless brothers will pay extra for the frames. Photocopies are budgeted into each officer's budget.
Suggestions were to increase the OM budget because one ink cartridge would take the whole budget. The SVP budget was much larger than needed on average. It is this size because of a project this semester which cost money, but on average it would be much smaller. The Coke account should have a set amount over which the extra money would be moved into the Party Fund at the end of the semester. We need to check to see if we have to pay for voting delegates to go to Nationals as proposed in a previous year. This would need to be budgeted.
This budget will be up for review at the next brotherhood meeting. It will be voted on at the brotherhood meeting after that one.
Letters to Eagle Scouts and Gold Rank Scouts:
Chris proposed sending form letters and certificates to local Eagle and Gold Rank Scouts. This was discussed by the officers. The number would have to be kept small, so keep the range local. We could advise seniors of our scholarship, but this would be more difficult to organize because they might not be looking at RPI. This would still be a good way to help recruit for other chapters. Some Eagle Scouts said that these letters are often not actually read though.
Announcements:
Officer reports are due at the end of the semester. Chris wants all officers to include a list of ongoing projects that will continue into next semester in each report.
Announcements for upcoming events.
Meeting adjourned at 8:30.
Upcoming Events:
March 22: Nintendo Only Night at 7:30. Chaired by Kim.
March 23: Plaque Picture Taking at 5:00. Chaired by David K.
March 24: Selling Krispy Kremes. Pledge class fundraiser. Details to come, please help out.
March 26: Act Like a 4 Year Old Night.
March 27: Junior Museum. Still tentative. Chaired by Brian.
March 28: Ski Trip, leave at about 8:00. Sign up in the office. Will be cancelled if not enough sign up. We will be back in time for the pledge class event.
March 28: Make Your Own Pizza, 4:00 at the Palace. Pledge class fellowship event. Sign up in the office.
March 31: Cranium Night.
April 3: Accepted Students Day. Chaired by Rothy.
April 3: Big Brother, Little Brother Trivia event.
April 4: Food Bank.
April 12: Composite photos 11:00-12:30.
In Leadership, Friendship, and Service,
Patrick Heider
National Disclaimer: This electronic document is intended for public viewing and is solely for personal reference. It should not be considered an authoritative source nor an official publication of Alpha Phi Omega. Inquiries regarding Alpha Phi Omega and its official publications may be directed to: Alpha Phi Omega, 14901 E. 42nd Street, Independence, MO, 64055 - USA. Alpha Phi Omega is a copyrighted, registered trademark in the USA. All rights reserved. www.apo.org
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