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Home > Meeting Minutes > March 14
Brotherhood Meeting
March 14, 2004
CII 4050
Convened at 7:00 PM by President.
Brothers in attendance: Michal Tommy, Chris, Pat, Dave T, Charlie, JJ, Jim, Nicole, Adam, Diana, Josh, Rich, Darcy, Aaron, Emily, Kevin W, Kevin L, Manit, Teik, Dave P
Pledges in attendance: Dave H, Nate, Kim, Rothy, Dave K, Jen, Farheen
Officer Reports:
President:
We received a letter from the national office congratulating us on getting our Service Week report form in. Certificates for brothers taking part in Launch were handed out. Everyone should start planning for Nationals which will be next winter in Denver Colorado. Prepare for sectionals this weekend; we currently have two rooms reserved. Chris requests that everyone only speaks at most twice for each motion made.
SVP:
Project report forms are expected to be in within two weeks of the event. Pledges should talk to Emily if they need a project to chair. See calendar of upcoming events.
MVP:
Brothers should try to sit on the PRB's this week especially if they are interested in being PRB chair in the future. If you have a disagreement with a brother talk to the brother first then go to Shaun if you need a mediation session set up. There will be a candle-passing before Brotherhood Week. There will also be a communication/ropes course session set up by the Archer Center for the chapter sometime before Brotherhood Week. Let Shaun know if you need academic help so he can set you up with another brother who can help you. Let Shaun know in advance if you would like him to set up a study hour. He will need interest from about three brothers in order to set one up. See calendar of upcoming events.
FVP:
March 28 could be a ski trip to Mt. Snow. Cost would be $28 if 18 and $30 if 19 or older. We would leave about 7:00 in the morning and would need 15 people who were interested. Talk to JJ if you are interested. See calendar of upcoming events.
Treasurer:
Proxy report given by Chris:
Money for sectionals will be taken out on this Wednesday. Graduating seniors should close out their CDs by April 28. Please keep CDs positive. The chapters financial status is that we have overspend by about $100 on what we have made this semester.
RecSec:
Patrick appreciates the comments on the new minutes format. He will continue to post the minutes on the bulletin board and accept comments. The minutes will be kept succinct in the new format while still giving enough information to encompass the entire meeting.
CorrSec:
The newsletter will be going out Thursday night so get articles in by then. Pledges are encouraged to submit articles.
Historian:
All historian records have been updated. There will probably be an archive chair next semester. Check out archiving this semester if you are interested.
Monday April 12 from 11:00-12:30 in Lowe 3112 is our scheduled time for composites. Aaron will have additional times and places the week before. Cost is $14.95 for getting a new picture and $24.95 if using an old picture. This additional cost is for "searching their image database." The word pledge under the name of pledges will not be included. Sign up with Aaron on how you want your name spelt and if you want a new or old picture by April 1.
SAA:
Josh will be making an Armory room run this Wednesday; e-mail him if you need something. Give Josh more notice than one day to reserve rooms.
OM:
JJ is still conducting office retesting. Keep the office clean and recycle.
Old Business:
MMOC Award:
JJ's father will make an award to hand down to each winner free of cost. It cannot be done for this year, but will be ready for next year. Josh and Manit presented designs; Manit's was chosen by the brotherhood.
MMOC Expenses:
There are three main expenses for MMOC: copies for posters, paint and paint brushes for boards, and shirts for candidates.
Posters cost $0.02/copy and can be done on colored paper as long as some is available. Posters should only have to go up once because they will not be torn down during GM week.
We have paintbrushes from last year, but we might need more paint. That would require about 1 gallon of paint. Another option would be buying spray-paint and stencils which would be cheaper and the paint would keep longer.
The shirts were already bought and would cost $10-$12/shirt. The cost for the candidate shirts would be about $60. This should be paid for by the chapter because the candidates are considered guests of the chapter and our bylaws require us to pay for them.
Last semester the ad in the Poly cost about $150. In the past it was given to us for free. Teik said that the Poly told him that they would provide us with free advertising for MMOC.
Josh motioned to create a $50 MMOC budget and it was sustained. This does not cover the cost of shirts for candidates.
Rich motioned to move sufficient funds from the Coke in the Fridge account to General Chapter funds to cover the cost of shirts for candidates who are not brothers. There is plenty of money in the account because it has not been touched. This cannot be done each year though, but done to cover the cost this year. The motion was passed.
New Business:
Voting Delegates:
We need two voting delegates for sectionals. Josh, Shaun, Adam (later withdrew), and JJ expressed interest. The only big issue coming up will be the location of the next spring sectionals. There will also be brothers present for the delegates to speak with before voting. JJ and Shaun were selected by the brotherhood.
Bylaw Proposals:
The following bylaws were announced and will be included in the next newsletter, posted on the bulletin board, and discussed at the next E-Comm meeting. Michal proposed to change the installation of officers to the end of the semester and create a learning period in that time. The bylaw committee proposed moving the sentence limiting the number of terms a brother can hold a position to another location.
Standing Rule:
The following standing rule was proposed by Kevin L.: "Amendments to the Epsilon Zeta chapter of Alpha Phi Omega bylaws after being approved by the brotherhood should and must of necessity include the date of approval, signifying how current an edition of the bylaw is." This is often done in documents of this type. It was mentioned that this should be done anyways and does not need to be made into a standing rule. Also brought up in discussion is that there is no official copy of our bylaws so one should be created and filed. The standing rule was accepted.
Announcements:
Michal said that whoever is in charge of the bulletin board outside the office should add the words: "National Co-ed Service Fraternity".
Darcy announced that she met Meghan over spring break and that Meghan will be coming up before Easter.
If you are not going to sectionals, help out at History Day on Saturday staring at 8:45.
Don't forget the Advisor Mixer Wednesday at 5:00 in the Patroon Room.
Meeting closed to only brothers at 8:40.
Upcoming Events:
March 15-16 is the AIDS raffle.
March 15-17 are PRBs.
March 19-21 is Sectionals in Rochester.
March 20 is History Day service project.
March 22 is Nintendo Only night.
March 23 is plaque picture taking.
March 26 is Be Like a 4 Year Old night.
March 27 is the Junior Museum service project.
March 28 is a possible ski trip.
April 3 is Big/Little trivia.
April 12 from 11:00-12:30 is the official composite picture time.
In Leadership, Friendship, and Service,
Patrick Heider
National Disclaimer: This electronic document is intended for public viewing and is solely for personal reference. It should not be considered an authoritative source nor an official publication of Alpha Phi Omega. Inquiries regarding Alpha Phi Omega and its official publications may be directed to: Alpha Phi Omega, 14901 E. 42nd Street, Independence, MO, 64055 - USA. Alpha Phi Omega is a copyrighted, registered trademark in the USA. All rights reserved. www.apo.org
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