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Home > Meeting Minutes > February 29
February 29, 2004 E-Comm Meeting
The Executive Committee meeting of the Epsilon Zeta chapter of Alpha Phi Omega was called to order at 7:12 Sunday night on February 29, 2004 in CII 4050 by the president with the recording secretary taking minutes.
Brothers in attendance were Pat, Chris, Emily, Manit, Michal, Shaun, Aaron, Alyssa, Josh, Charlie, JJ, Dave, and Diana. Pledge in attendance was Dave H.
Officer Reports:
President:
If something is to be brought up for old or new business, please submit it to Chris so that it can be placed on the agenda. Officer and general feedback forms will be posted in the office and send out by e-mail. If you say that you can make it to a project in a meeting, make sure you go actually go to that project.
SVP:
Applications for service theme housing are due this Friday. An e-mail giving information about it has been forwarded to the brotherhood. Let Emily know if you plan on doing a service project over spring break. Chairs are still needed for the AIDS raffle, Junior Museum, and accepted students day.
MVP:
The sign-up sheet for PRB's will be going up soon. Pledges and bigs will sign up first then brothers can sign up to sit on the PRB. Please encourage pledges to come to meetings, especially if you are their big.
FVP:
Charlie is looking for a pledge to chair Nintendo Only Night and Multicultural Food Night.
Treasurer:
Let Alyssa know if events will require a CD withdrawal ahead of time so that a deadline for deposits can be made. The budget for next semester will be reviewed by E-Comm at the next E-Comm meeting. March 10 is the deadline for putting $25 in your CD for the ADH banquet. March 17 is the deadline for putting $40 in your CD for sectionals.
Recording Secretary:
This is the new format for minutes. Please send Patrick your opinions on what you like kept and what you would like changed. The minutes will be posted in the office with a sheet for comments. Dustin's e-mail on the Brotherhood List changed to kirkd@alum.rpi.edu. Rather than copying a new set of Brotherhood Lists each time a revision is made, Patrick will send out an e-mail to the brotherhood specifying the change and update the office copy. He may also change the other copies by hand if he has time.
Corresponding Secretary:
Send Diana newsletter articles before the E-Comm meeting, especially VPs.
Historian:
Overnighter pictures are up on Alyssa's website. The updated family trees are almost completed. Aaron is working on getting information on the other times we will have for composites. April 1 will be the deadline for letting Aaron know exactly how you would like your name on the composite and if you would like a small composite.
SAA:
March 14 at 6:00 before the Brotherhood meeting, there will be a introductory/review session on Robert's Rules. Everyone is encouraged to come.
OM:
The BX is not a library; please do not read the books. If you want to read a book, buy it. The phone in the back was moved to prevent it from being kicked around. JJ proposed the following Office Retesting guidelines that were accepted by the E-Comm:
Using the test form created by Emily last semester the following scores will have these results:
100-85: Pass. No consequences.
84-75: If you have a pledge that you are training, that pledge will be temporarily reassigned. Regardless you will have to take the test again in one week. On the retest you will have to score an 85 to keep your key and to have the pledge reassigned to you.
74-0: Fail. You will lose your key and if you are training a pledge, he or she will be reassigned. You can retry the test in one week and will have to score an 85 to get your key back.
Old Business:
LAF Computer Program:
It was decided at a previous meeting that the current LAF program is written in a language that makes it impossible for anyone besides Alex to fix the program. Alyssa has written a new program that will be proposed to the brotherhood at the next Brotherhood meeting pending the SVP's approval. If it is adopted, the program can be phased in or a day can be spent overhauling the system and reentering each item starting at 1. Alyssa will provide a link for brothers to test the program and make suggestions to Alyssa.
MMOC:
JJ's design for the t-shirt was accepted because it was the only one submitted. It can be viewed online at the MMOC website. Postering will start the week we get back from spring break. Campaign managers should submit a poster design to Alyssa by March 16. The Glump has been fully financed by donations. Design suggestions for the Glump should be submitted by the end of the week to Alyssa. The Glump will be constructed over spring break. A motion stating where expenditures for MMOC will come from will be made at the next Brotherhood meeting.
Sectionals:
There is a signup sheet on the backboard for sectionals. Total cost has gone up by $5 because of the late fee; the new total for the full conference is $40. The deadline for having this paid for by CD is March 17. Hotel reservations will be made by Alyssa by the end of this week.
New Business:
Pledge and Service Pins:
Recently the tradition has been for brothers to take the pledge pins of their little after initiation. In the past, bigs who wanted to keep their little's pin would pay for the pin which costs about $4. Also, currently if a brother loses a service pin, a replacement will be given free of charge. Chris proposed that these are a couple places where the brotherhood could save some money. This will be voted on at the next meeting.
Michal reminded everyone to make sure all new and changed policies are brought up at a meeting either before or immediately afterward. This is so that everyone in the brotherhood can be informed and the policy can be made official by being recorded in the minutes.
Announcements:
Chris announced that the Albany anniversery banquet is March 27. It costs $25. Chris and Alyssa will be going, please support a chapter that we helped found and watch grow.
Josh's new trivia question is "What was Mario's name before it was Mario?" The first person to give Josh the correct answer will be mentioned in his next newsletter article.
Meeting adjourned at 7:57 on motion by Alyssa.
Upcoming Events:
March 2 at 3:00 is LAF postering.
March 3 at 11:45 is the St. Jude science presentation.
March 7 there will not be a meeting because of spring break.
March 8-12 is spring break.
March 10 is the deadline for having money in your CD for the ADH banquet.
March 14 at 6:00 will be a review of Robert's Rules before the brotherhood meeting.
March 15 and 16 from 11:00-5:00 is the AIDS raffle.
March 17 is the deadline for having money in your CD for sectionals.
March 19-21 is sectionals in Rochester.
March 22 will be a Nintendo Only night.
March 27 is the ADH anniversary banquet.
April 4 (?) will be a Multicultural Food Night.
In Leadership, Friendship, and Service,
Patrick Heider
National Disclaimer: This electronic document is intended for public viewing and is solely for personal reference. It should not be considered an authoritative source nor an official publication of Alpha Phi Omega. Inquiries regarding Alpha Phi Omega and its official publications may be directed to: Alpha Phi Omega, 14901 E. 42nd Street, Independence, MO, 64055 - USA. Alpha Phi Omega is a copyrighted, registered trademark in the USA. All rights reserved. www.apo.org
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