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Home > Meeting Minutes > December 2
12/2/07 Brotherhood meeting
President- What happened this semester with communication
For event information-
A monthly calendar
Emails a week in advanced
Brothers heckling each other
What the brotherhood thought we did well:
The monthly calendar helped the brotherhood know what was going on ahead
of time also the online Google calendar rocked too, office calendar was
really useful too
Things we could do better:
System for repaying brothers for events could be improved
Intramurals
Actual announcing of events only took place a few days in advance even
though they were on the calendar for a while. Announce events a little
farther in advance.
Advance knowledge of the time of the event
Remembering to attach the information to emails
Responding to things to know who is going to events to make planning easier
Sign up sheets stopped happening toward the end of the semester.
When there are sign up sheets we need to use them, Specifically # of
cars coming
More phone calls instead of emails
Increased organization- message boards, updates on things more often
New ideas or other things that people would like to see done:
Possibly have an anonymous suggestion box online or in the office
Email Reduction- Condensed Emails
Reach out to associates more often
Service Program:
What was done well:
Turn out was well this semester
There was a good variety of events
Chapter knew about events in advance
The stupid proofing was done well; there really wasn’t anything that went
terribly wrong that couldn’t be fixed.
LAF was relabeled
What could have been done better:
Sometimes not enough people to help with the prep of the events
Not enough service events for the pledges to chair (large pledge class
this semester)
People showing up on time- APO time is getting worse
Test files- fixed the tags, folders, etc…
New Ideas for Service:
An ongoing service project not just short term
Service Committee
Charity Run of some sort
Something to encourage people to give us their tests
Bagged lunches to hand out in troy
A raffle for a prize for test files-one file = one ticket
Give candy for tests or soda or some kind of compensation
Big fall event of some sort- reaching out with other organizations ie
penny war etc…
Canned food drive at local schools
Adopt a Highway
Other organizations just working with us or just getting others involved
Fund raisers to do things that we want to do for service ie Waffles
Winter Fest- sculpture contest for charities
Multiple chapter events to get other chapters involved- taking initiative
to set things up, send a message to the section.
We have put up posters in the past about lost and found that tells
students where to find their things in the buildings if they lost them
Cleaning and Fixing the Approach
Putting a wreath on the approach for special holidays
Plant another APO tree
Fix the clock in the union
Fellowship Program:
Things done well:
The Vermonster
Pool Party
Did very well to not have events that were expensive but still a lot of fun
Ability to improvise when things don’t work out like you want them too
Iron chef rocked
Tree dinners
Apple Party ie Random get together
Things to Improve:
Communication
Intramurals- getting messages across
Improvising- not everyone can be involved in some of these events because
they didn’t know about them
More frequent diner runs
Explore more food options and locations
Brothers suggest ideas for events- communication for feedback for activities
Frisbee day
Use of the FVP budget
Things you would like to see done:
Bowling on a night that the price is reduced
Formal of some sort
Dodge Ball
Skating
Twins day
Tree growing Tree event
Tuesday evening Ruck run
Laser Tag
Running day
Pub trivia night
Video arcade
Soft Ball
Real Camping trip- tent
Fishing trip
Guys night out/ Girls night out
Song night
Open mic night
Membership Program:
What was done well:
Tree dinners
Tree events ideas
Awesome pledges
Evil pledge master
Candle passing
To be improved:
Reaching out- associates, actives, etc…
Finding a brother from each tree to help organize the tree events better
Tree shirt making event was confused and rushed
More people going to sectionals and better attitudes toward sectionals
Bonding experience within the chapter
New things that people want to see:
Tree email lists
Ropes course
Survivor
Buddy system of communication
Family Feud style event outside of overnighter
Candle passing with a flare
General Chapter Runnings:
Done Well:
Office was clean
Timely treasury sessions
Coke in the Fridge
Weekly Armory runs
Gavel steals
To be done better:
Upkeep of the office- cleanliness
Rearrange the inner office
Office computer running through 2 operating systems
-making computer more people friendly to the brothers, and more
accessible to more brothers.
LAF cabinet is always overflowing
Reorganization of the “random cabinet O’Crap” to be used for more
productive things
Improving test files-updating labels and files itself
New cubby system such as a crate system to make things less cluttered
Rules for leaving stuff in the office
Better placement of the article submitting folder
Outer office has to have less people there during the day because it gets
too crowded
Put a Table in the inner office for more feasible work space.
DTC organization
New Ideas:
Window / Skylight
Mural in the office/ redecorating
Painting trees on the walls
Repainting the office in general
Moving of Posters
General Comments:
Pictures
Updating the poster of APO from when Josh was a pledge
Bulletin Board, Make it our own- Let people know that it is our board and
let them know of our activates
Dry Erase Board outside office, update it
Community service board- update the information
Test file donation box
Routine for handing out tests to include collections
Random people coming to events throughout the semester/ inviting people
Redo the MMOC board
Fix the Glump
National Disclaimer: This electronic document is intended for public viewing and is solely for personal reference. It should not be considered an authoritative source nor an official publication of Alpha Phi Omega. Inquiries regarding Alpha Phi Omega and its official publications may be directed to: Alpha Phi Omega, 14901 E. 42nd Street, Independence, MO, 64055 - USA. Alpha Phi Omega is a copyrighted, registered trademark in the USA. All rights reserved. www.apo.org
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