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Home > Meeting Minutes > February 16
February 16, 2004 E-Comm Meeting
Attendance (Brothers): David, Tommy, Kevin, Shaun, Aaron, Emily, Alyssa, Tess, Diana, Adam, Charlie, JJ, Patrick, Chris, Dave
Attendance (Pledges): Nathan, David H
Meeting Convened at 19:20
President:
Submit agendas to Chris before meetings if you want to bring up old or new business.
These items will come first in the meeting.
Things that are voted on should be done at new business, not during officer reports.
SVP:
Wednesday at 3:00 will be LAF postering and info card distribution.
Thursday at 8:00 is plaque picture taking.
Sunday 22 will be Glump making.
We will be selling raffle tickets at a later event. Looking for a pledge to chair.
MVP:
BBLB is in one week at 9:30. E-Comm be in office at 9.
Send your list to Shaun or Kevin by midnight Saturday.
Michal is going to be PRB chair.
Pledge meetings are Wednesday at 9:15, ask permission before coming.
FVP:
Friday is a games and movie night.
March 26 is an "Act like a Child" night.
March 31 is a Cranium night.
Some point in march will be a volleyball night.
Treasurer:
Put money in your CDs, especially you bastards who are negative.
Make sure you have money for Sectionals if you are going.
Money for the ADH anniversary banquet is due March 10.
RecSec:
The updated Brotherhood list is almost complete.
CorrSec:
Pledge list is updated.
Be sure to use ez_pledges-l@lists.rpi.edu for pledge list.
Historian:
Made a pledge class composite. E-mail him if you want a copy.
Going to tell Vantine an updated number of people to be photographed, includes pledges.
Let Aaron know if you will be going somewhere that he can pick up a 8.5x11 frame for the pledge class composite.
SAA:
Not Present, No Proxy
OM:
Pledges should not be left in the office by themselves.
Keep the office clean.
Don't reorganize the office.
Use the powerstrip provided to plug into. Don't unplug office equipment.
Ran out of post-its because alumni used them to bat note. No more will be purchased.
One hub is broken, but there still is one left. Will not be buying another because soon everyone will have wireless.
Will be retesting brothers on office procedure starting with brothers will pledges.
Don't let people borrow books to read, they are not ours and should be kept in good condition.
Old Business
LAF Cabinet:
We need a new one. Tommy will find someone to look into this.
We could either buy one or build one.
MMOC:
Need to have more help postering.
T-shirt designs for MMOC are due soon.
There will be Meanest E-Comm Member cans in the office to encourage brother donations.
Campaign managers should speak to their candidates before the end of February.
LAF:
Rickets and Pittsburg still need people for LAF runs. Talk to Tommy if you can do it.
Bylaws (SVP Addition, PROS):
Would be similar to the mention of the BX in the OM section of the bylaws.
It is important to have this in our bylaws because it is key to our having an office.
It is important enough to our chapter that it should be mentioned in the bylaws.
Bylaws (SVP Addition, CONS):
The bylaws are for the foundations of our chapter and this is something that could conceivably change and then the bylaw would have to be repealed. We only have LAF because RPI gave it to us.
This would make a better standing rule because it can be changed easier.
The description of SVP in the bylaws already covers it in the general mention of service so a specific reference is not needed.
Bylaws (OM Addition, PROS):
Specifically separates the LAF program between the SVP and OM so that it is clear how the OM oversees the operation of LAF in the office.
This should mirror the explicitly stated duties of the OM already given in the bylaws.
Bylaws (OM Addition, CONS):
The way it is currently worded does not state the actions that the OM should take, only that he or she controls the interaction of the office brother with customers.
It is not clearly written and should be rewritten before being voted on.
New Business
Sectionals:
Will be about $35 for the full conference
Sign up with Alyssa.
All of the info is online at http://www.apo88.org
Albany Banquet:
Albany is having a 10th anniversary banquet. Contact Alyssa if you are interested.
Coke-In-The-Fridge:
Possibly get a larger fridge.
Advantages would be that extra items would be put in it and none would be left on the ground outside.
Would be really expensive ~$350. Also brothers might put more of their food in it.
Could buy storage units for the food that would stack to hold extra food.
Announcements:
Send project information to Alyssa if you are a chair so it gets put on the website.
Pledge meeting went well. Make yourself available for roomtalks with the pledges.
Submit project report forms.
Need two more members for the bylaw committee.
Meeting Adjourned at 20:06.
In Leadership, Friendship, and Service,
Patrick Heider
National Disclaimer: This electronic document is intended for public viewing and is solely for personal reference. It should not be considered an authoritative source nor an official publication of Alpha Phi Omega. Inquiries regarding Alpha Phi Omega and its official publications may be directed to: Alpha Phi Omega, 14901 E. 42nd Street, Independence, MO, 64055 - USA. Alpha Phi Omega is a copyrighted, registered trademark in the USA. All rights reserved. www.apo.org
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