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Home > Meeting Minutes > February 8
February 8, 2004 Brotherhood Meeting
Attendance: Shaun, Josh, David, Kevin Ly, Adrienne, Nicole, Kevin Woolsey,
Aaron, Jim, Alyssa, Emily, Teik, Charlie, JJ, Tess, Sasha, Tommy, Adam, Rich,
Michal, Pat, Chris, Manit, Dave, James
Meeting Convened at 19:15
President:
The calendar has been changed. The website will be updated and it will be e-mailed to everyone. A few copies will be made for the office.
Copy code was changed because it was old and too many copies were being made.
Only upper E-Comm and OM will know it. They will have to make copies.
Copies will be charged to budgets for which they were made.
Overnighter is last weekend of February. Sign-up will be in the office.
SVP:
DTC book sale is this Wednesday.
Friday at 2:00 will be Info card calling.
Community Service day is this Saturday.
Glump making or postering will be this Sunday.
February 19 at 8:00 will be plaque picture taking.
Jim will chair the St. Jude's science presentation.
Turn in project report forms for this semester to Emily.
Section service project:
Probably can not get free housing, but not required. Can just have service on Saturday.
Need to get lunch for everyone.
Possible Saturday night fellowship event.
SUNY Albany said they would help if needed.
Would be next October.
Help out at either Oakwood Cemetery or Nature Conservatory, or any other ideas send to Emily.
Approved by brotherhood.
Emily will chair the service part, Alyssa will chair the publicity part.
MVP:
Monday is a pledge ceremony. 3 pledges already, 7 or 9 more on Monday.
Ask Shaun or Kevin permission to attend pledge meetings instead of just showing up.
Need people for PRB chair to help overhaul the system.
10 Signees, congratulation to Nicole and Kevin.
If you want a little, talk to your big and Kevin and Shaun.
FVP:
Friday will be a LAN party. If a room cannot be obtained, then it will be the Friday before spring break.
Saturday is Anti-Valentines Day party.
Will show Pulp Fiction in DCC lecture hall.
Also possibly play Battle of the Sexes Simpson's Edition.
Next Friday is a movie and games night.
Movie is Kill Bill Vol. 1
Adam is the chair.
Question on board for locations for ski trip.
Need 20 people for a group discount at Jimminy Peak. Only 12 for at Mt. Snow.
Encourage pledges to go. If not enough brothers sign up then friends can come.
Treasurer:
Motion to add $35 to historian's budget to compensate for overspending; Decrease president's budget by $190; Create a $100 Glump budget which should cost somewhere around $50-60; Create a $90 Advisor budget for mixers.
Motion to remove the $100 Glump budget. New motion approved.
Write an envelope for checks before Wednesdays so they can be done during treasury.
Road-trip fund will be closed this week. Funds have been reallocated by vote of brothers whose money it was.
Alyssa said "Put money inn you're sea dees ewe bastards."
RecSec:
Pledges will be added to Brotherhood list shortly after first pledge meeting.
Pledge class will be encouraged to make a MOB chart.
CorrSec:
Need newsletter articles for next weekend.
Send Diana project summaries for advisor newsletter.
Pledge list will be updated.
Historian:
Aaron burned a CD with pictures from Food Bank to give to the Food Bank.
Carbon copies of Fall 2002 pledge class were found.
There are still 4 actives without active brother pages.
Last Friday Aaron, Jim, and Alyssa went to archive some things. Learn:
We don't have a separate APO archive, it becomes RPI property.
Archive is a systematic storage of documents.
We need to reorganize the archived items. It is hard for RPI to keep track of what we have.
Proposed to make this a project. Alyssa, Jim and Tess expressed interest in it.
SAA:
All keys are now accounted for.
OM:
Keep the office clean (ex. put pens back)
Don't rearrange desk or put tape on items because it leaves residue.
Don't deface items in the office.
BX inventory: Lost 2 books about $100 total. Found 5 that were previously assumed lost which totaled about $100.
DTC book sale is this Wednesday, postering for it will be Tuesday night.
Moved MOB chart, Brotherhood list, and Torch and Trefoil to Random drawer.
After some rearranging, a coat rack will be put in the inner office.
Don't use office post-its for bat notes. This costs us money that we don't have.
Suggested to leave this for alumni, but don't let them use the office post-its.
Old Business
LAF:
Postering day is Wednesday February 18 at 3:00. Also will inform secretaries of us while postering.
LAF runs will be assigned either Sunday or Monday night.
Be specific when reporting problems with the LAF program.
MMOC:
Saturday will be a general postering day.
Still need 2 more campaign managers.
T-shirt designs due in 3 weeks.
Remember that candidates will wear the shirts.
Brothers will preorder and prepay for shirts.
Possibly make the design without a year so they are reusable.
New Business
Bylaws:
Kevin Ly and David are the bylaws chairs. Looking for one or two more people.
Presented two bylaw revisions, which will be in the office and formally presented at the next brotherhood meeting.
Sectionals Registration:
Form has been received.
Alyssa will be in charge of this.
LAF Program:
LAF program should be updated so that current brothers can work on it and fix problems.
Super Bowl Party:
$100 was spent. $50 was allocated from Rush budget, $20 was given from party fund, and $32 was collected from brothers.
Proposal to pay off the full amount with Rush budget up to the rest of the budget then pay the rest from party fund. Any extra money from brothers would be reallocated to the party fund.
Discussion halted and will be continued at next meeting.
Announcements:
Pledge ceremony Monday night.
RPI won Freakout.
E-Comm will meet at 8 for the pledge ceremony.
Charlie lost at Risk.
Adam won at Risk.
E-Comm meeting next week will be Monday at 7:00 PM.
Meeting Adjourned at 20:50.
In Leadership, Friendship, and Service,
Patrick Heider
National Disclaimer: This electronic document is intended for public viewing and is solely for personal reference. It should not be considered an authoritative source nor an official publication of Alpha Phi Omega. Inquiries regarding Alpha Phi Omega and its official publications may be directed to: Alpha Phi Omega, 14901 E. 42nd Street, Independence, MO, 64055 - USA. Alpha Phi Omega is a copyrighted, registered trademark in the USA. All rights reserved. www.apo.org
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